Overview
Tencent Meeting boasts excellent audio and video performance, rich conference collaboration capabilities, solid conference security assurance, and enhanced collaboration efficiency, meeting the needs of various conference scenarios for large, medium, and small meetings. By reading this article, you will quickly learn how to operate and use Tencent Meeting on Windows and macOS.
Prerequisites
Download Tencent Meeting for desktop (Windows or macOS).
Windows 7 or above.
macOS 10.11 or above.
Dual-core 2GHz or higher CPU configuration.
4GB or more memory.
Signup and Login
Signup
Open Tencent Meeting, click Phone Number Login, enter the Account Password Login page, click New User Signup to enter the official registration page, fill in the required information as needed, and complete the signup process.
Login
Tencent Meeting offers various login options for you to choose from. You can select Account Password Login, Captcha Login, WeChat Login. If you are an enterprise user, you can also choose Email Login, SSO Login, or Enterprise WeChat Login. When you first use WeChat Login, ensure to bind your account for a successful login.
Instructions:
SSO refers to Single Sign-On, a secure communication technology that supports users accessing multiple systems within an enterprise using a unified account. Enterprise IT can use existing enterprise accounts to help employees access multiple business systems, including Tencent Meeting, using the same account and password without needing to remember additional credentials. This is convenient, quick, and ensures that participants have real-name identities and controllable information, enhancing security.
If you want to use Enterprise WeChat Login, your enterprise administrator needs to log in and authorize Tencent Meeting, and add your Enterprise WeChat to the accessible range.
If you want to use Email Login, your enterprise administrator needs to log in and authorize Tencent Meeting, and add your email to the accessible range.
Homepage Overview
After a successful login, you will enter the main interface of Tencent Meeting, where you can initiate and join meetings, as well as view your personal information and meeting list.
Joining a meeting: Click Join Meeting, enter the meeting ID and your meeting nickname to join the meeting.
Quick Meeting: A Quick Meeting, also known as an Instant Meeting, means you can start a meeting immediately.
Schedule Meeting: Scheduling a meeting refers to filling in relevant information to schedule a formal meeting in the future.
Meeting List: The meeting list displays upcoming and soon-to-start meetings, including the meetings you have scheduled or bookmarked, as well as those you are invited to attend (only scheduled meetings are displayed; quick meetings are not shown in the meeting list).
Historical Meetings: Historical meetings will retain the relevant content generated from your past meetings.
Personal Information: Click Avatar to bring up the account information page, where you can view account privileges, precipitation, settings, help, and more.
Personal Meeting Room: You can view and set the personal meeting room name, personal meeting ID, meeting link, join password, waiting room, allow members to join before the host, meeting watermark, and mute members upon joining.
My Recording: Click to jump to Personal Center - My Recording page to view your cloud recording files.
My Notes: Important information you record during the meeting.
Orders and Services: View all the services you are currently using, history purchase orders, and invoice issuance entry.
My Carbon Points: Earn corresponding carbon point rewards by completing weekly tasks.
Account and Security: Bind/modify your phone number, email, WeChat, change password, and manage login devices.
Settings: Click to enter the meeting settings page.
Personal Center: Click to jump to the Tencent Meeting official website - Personal Profile page.
Help and Customer Service: Jump to the Tencent Meeting official website help center page, or click the online customer service float window on the right to consult meeting-related issues and provide your suggestions. We will answer and assist you.
About Us: View current version information, check for updates, version introduction, feedback and complaints, help and customer service, upload log.
Switch Accounts: If your account is associated with other enterprises, you can switch accounts here.
Start Meeting
Instant video conferences
Quick meetings, also known as instant meetings, mean you can start a meeting immediately. You need to log in to Tencent Meeting, click Quick Meeting on the main panel of Tencent Meeting, and you can start a quick meeting without filling in any other information.
Quick meetings will not be displayed in the meeting list. Once you leave the meeting, you cannot find it in the meeting list. However, you can rejoin the meeting within an hour after it starts by entering the meeting ID. If no one is in the meeting for an hour, the system will automatically end the meeting.
Personal Meeting ID
A personal meeting ID is your dedicated fixed meeting ID, which can be used to start a quick meeting.
Schedule a meeting
Scheduling a meeting refers to starting a more formal meeting by filling in the reservation information. The steps are as follows:
1. Log in to Tencent Meeting, click Schedule Meeting on the main panel of Tencent Meeting, and fill in detailed meeting content, including: meeting topic, meeting start time, meeting password, and location, invited member information (currently only supported in the Enterprise Edition), uploading meeting documents, and setting member document upload permissions. You can also set whether to mute members automatically when they join, enable screen sharing watermark, and enable conference live streaming (broadcast your video conference in real-time to users who obtain the link) simultaneously.
2. Click Schedule to successfully schedule the meeting. The system will automatically pull up your email and remind you to send the current scheduled meeting email to the invited members.
Instructions:
When your meeting reaches the end time you set, the system will not forcefully end your meeting, and all scheduled meetings will be retained for 30 days (starting from the scheduled start time). You can enter this meeting at any time within 30 days
Recurring Meetings
In addition to scheduling normal meetings, you can also schedule recurring meetings through Tencent Meeting, which will automatically help you schedule meetings after you set the meeting frequency and number of meetings (or time period).
For example: If you need to hold a team meeting every week until the end of the year, you can schedule a recurring meeting with a frequency set to weekly, ending on December 31.
Special Meeting
Special Meetings are high-security meetings with the following features:
Only the meeting creator can send invitations, and they cannot be forwarded by other people.
Only friends or group members invited by the meeting creator can join the meeting.
Instructions:
If you have not bound WeChat before scheduling or joining a specially invited meeting, you need to complete the WeChat binding in Tencent Meeting first.
Webinar
The webinar (Tencent Meeting webinar) is a new type of meeting that covers large-scale meeting scenarios such as corporate training, product launches, online lectures, etc. It supports up to 50,000 participants simultaneously and has the following features:
Strong control: Supports three identities: host, guest, and audience. Different identities have different meeting permissions, and the host can finely control the meeting order. It supports the host to set chat sensitive words, review chat content before posting, and other chat management capabilities.
Strong interaction: The host can interact with the audience in real-time through features like allowing the audience to speak. The audience can be promoted to guests. Both guests and hosts can answer user questions through the Q&A feature.
Easy conversion: Supports pre-meeting registration and information retention, and activity page setup for increased exposure. Post-meeting, it supports data analysis and export to analyze the full chain of participation data and maximize the value of each lead.
Joining a Meeting
Joining a meeting via invitation link
If the invitation message you received is a link, you can click the invitation link, verify your identity, and directly join the meeting.
Joining a meeting via invitation card
If the invitation message you received is a card, you can click the card, verify your identity, and directly join the meeting.
Joining a meeting via invitation QR code
If the invitation message you received is a QR code image, you can click the image, recognize the QR code, verify your identity, and directly join the meeting.
Instructions:
After entering the meeting details page, if the meeting type created by the meeting creator is scheduled meeting, the option to Add to My Meeting will be shown below. You can click it to add the meeting to your meeting list to avoid forgetting the meeting number when joining later.
After binding your WeChat account, follow the Tencent Meeting official account. You will receive a message reminder 5 minutes before the meeting starts, reminding you to join the meeting on time. You can also click on the top left corner avatar > in the mobile app settings to open Receive Message Notifications, to promptly receive meeting reminders.
Joining a meeting via meeting number
Open Tencent Meeting, on the main panel, select Join Meeting, enter the meeting ID, and the name you want to display in the meeting (default is your profile nickname). Select the corresponding pre-meeting settings and click Join Meeting to join successfully.
Dialing into a Meeting
Dial the meeting number and follow the voice prompts to enter the meeting ID:
Dial according to your location: +8675536550000 (Chinese mainland), +85230018898 (Hong Kong, China).
Enter the meeting ID and press # to confirm.
Enter the participant ID and press # to confirm. If you don't know the participant ID, you can directly press # to join the meeting.
Voice prompts: You have joined the meeting, there are N participants in the meeting, indicating successful entry.
Instructions:
When dialing with a mobile phone, long press "0" to convert to "+". When dialing with a landline, IP phones support long press "*" to convert to "+". Regular landline phones can directly dial 0086xxxxxxxx. Follow the voice prompts, enter the participant ID and press "#" to confirm. If you don't know the participant ID, you can directly press "#" to join the meeting.
Invite Members
In the meeting or meeting list, click Invite. You can copy the meeting invitation information here and send it to the invitees through instant messaging tools such as WeChat and WeChat Work. The invitees can join the meeting via meeting ID, join link, or dial-in.
Ending and Leaving a Meeting
Host
Instant video conferences
When you are the host of an instant video conference, you can click the bottom right corner End Meeting to choose Leave Meeting or End Meeting.
If you choose to temporarily leave the meeting, you can rejoin by entering the meeting ID. If the meeting lasts more than an hour and there's no one in the meeting, it will automatically end, and you won't be able to rejoin.
If you choose to end the meeting, the meeting will be directly ended.
Schedule a meeting
When you are the scheduled meeting host, you can click End Meeting in the bottom right corner to choose Leave Meeting or End Meeting.
Leaving the meeting means you leave the meeting and can designate a member to take the host role when you leave.
Ending the meeting means you remove all members from the meeting. You can return to the meeting anytime within 30 days (counted from the scheduled start time). If you want to delete this meeting and not allow re-entry within 30 days, you can click this meeting in the Meeting list on the main interface of Tencent Meeting, and then select Delete Meeting (you cannot delete a meeting when there are people in it. You must first click End Meeting to remove everyone).
Member
Instant video conferences
When your identity is a member, the button is Leave Meeting. You can click to exit the current meeting. If the meeting has not ended, you can rejoin using the meeting ID.
Schedule a meeting
When you are a member, the button is Leave Meeting. After clicking, you can choose to leave the meeting. You can return to the meeting anytime within 30 days (counted from the scheduled start time set by the host). (You cannot re-enter if the meeting is deleted).
Cancel Meeting
When the meeting creator cancels the meeting, other members will not be able to join the meeting.
